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Forms · Ethan Morales

I-9 employment eligibility

Fill it in with them, then file it: the checklist ticks itself.

Section 1 signed on

No later than the first day of work.

They attest they are a

Documents examined

One List A document (passport, permanent resident card)

A List B and a List C document (driver's license and Social Security card)

Document titles

As written in Section 2. Not the document numbers.

Work authorization expires

Only when it does: set a reminder to reverify.

Section 2 completed on

Examined by

Original form record reference

Where the completed official form is retained. Do not enter full SSNs or document numbers.

I verified the completed official form in our designated records system

What we keep

Only the last fourOnly what payroll needs is kept here. The signed original, with full numbers, stays in the personnel file and with your payroll provider.

If you're in Colorado

I-9 in three daysSection 1 by their first day; you examine documents and complete Section 2 within three business days. Acceptable documents
New hire reportTo the Colorado State Directory of New Hires within 20 days of the first day. File it online
W-4, and maybe a DR 0004Colorado withholds from the federal W-4 unless they file the state certificate.
Vacation is wagesHours carried in or earned here are paid out when they leave, whatever the policy says. Paid sick leave is tracked but not paid out.
Paid sick leave from day oneOne hour for every 30 worked, up to 48 a year, under the Healthy Families and Workplaces Act.
Direct deposit by consentPay lands in their account only once they authorize it; until then, a check.

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