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Things we own

Vehicles

Every truck, car and trailer the company runs: what it cost, what it costs to keep, and how far it goes in a year.

104 · 2023 GMC Sierra 1500, red is paid off in February 2027. From then its payments stop being counted and its wear begins. Open it
109 · 2025 Toyota Tacoma SR5, silver drives 2,000 miles a year more than its lease allows. Those miles are billed when the lease ends. Open it
106 · 2021 Ford F-150 XL, red is paid off in October 2027. From then its payments stop being counted and its wear begins. Open it
105 · 2018 Ford F-250, blue is paid off in October 2026. From then its payments stop being counted and its wear begins. Open it

What the fleet costs

8 vehicles in service

$136,592a year

$11,383 a month

$1.14 a mile
11% of overhead
$39.86 a square

Auto policy yearMar 1, 2026 – Feb 28, 2027

$136,592a year$11,383 a month

Open a line to see what is in it, and which row pays it.

Fuel 42% $57,600
- 104 · 2023 GMC Sierra 1500, red $11,389
- 107 · 2024 Ford F-250 XL Super Duty, white $10,082
- 101 · 2023 Ford F-150 XLT, metallic gray $8,641
- 106 · 2021 Ford F-150 XL, red $7,915
- 108 · 2022 Ram 2500 Tradesman, white, ladder rack $7,681
- 109 · 2025 Toyota Tacoma SR5, silver $6,721
- 105 · 2018 Ford F-250, blue $5,171
Wear 23% $30,830
- 107 · 2024 Ford F-250 XL Super Duty, white $7,300
- 105 · 2018 Ford F-250, blue $6,938
- 104 · 2023 GMC Sierra 1500, red $5,813
- 101 · 2023 Ford F-150 XLT, metallic gray $5,250
- 106 · 2021 Ford F-150 XL, red $3,500
- 108 · 2022 Ram 2500 Tradesman, white, ladder rack $1,050
- T-1 · 16 ft dump trailer $980
Insurance 14% $18,650
- 106 · 2021 Ford F-150 XL, red $3,100
- 107 · 2024 Ford F-250 XL Super Duty, white $3,050
- 101 · 2023 Ford F-150 XLT, metallic gray $2,840
- 108 · 2022 Ram 2500 Tradesman, white, ladder rack $2,600
- 109 · 2025 Toyota Tacoma SR5, silver $2,400
- 105 · 2018 Ford F-250, blue $2,300
- 104 · 2023 GMC Sierra 1500, red $2,250
- T-1 · 16 ft dump trailer $110
Upkeep 10% $14,200
- Upkeep $1,008 a month $12,100
- 108 · 2022 Ram 2500 Tradesman, white, ladder rack $2,100
- 104 · 2023 GMC Sierra 1500, red $2,050
- 105 · 2018 Ford F-250, blue $1,950
- 106 · 2021 Ford F-150 XL, red $1,800
- 107 · 2024 Ford F-250 XL Super Duty, white $1,600
- 101 · 2023 Ford F-150 XLT, metallic gray $1,200
- T-1 · 16 ft dump trailer $950
- 109 · 2025 Toyota Tacoma SR5, silver $450
- GPS and tracking $175 a month $2,100
- 101 · 2023 Ford F-150 XLT, metallic gray $300
- 104 · 2023 GMC Sierra 1500, red $300
- 105 · 2018 Ford F-250, blue $300
- 106 · 2021 Ford F-150 XL, red $300
- 107 · 2024 Ford F-250 XL Super Duty, white $300
- 108 · 2022 Ram 2500 Tradesman, white, ladder rack $300
- 109 · 2025 Toyota Tacoma SR5, silver $300
Payments 5% $7,068
Plates and registration 4% $5,390
- 107 · 2024 Ford F-250 XL Super Duty, white $1,140
- 109 · 2025 Toyota Tacoma SR5, silver $820
- 101 · 2023 Ford F-150 XLT, metallic gray $780
- 108 · 2022 Ram 2500 Tradesman, white, ladder rack $690
- 105 · 2018 Ford F-250, blue $630
- 104 · 2023 GMC Sierra 1500, red $580
- 106 · 2021 Ford F-150 XL, red $570
- T-1 · 16 ft dump trailer $180
Interest and fees 2% $2,554
- Loan interest $191 a month $2,294
- 107 · 2024 Ford F-250 XL Super Duty, white $1,784
- 104 · 2023 GMC Sierra 1500, red $280
- 106 · 2021 Ford F-150 XL, red $147
- 105 · 2018 Ford F-250, blue $83
- Loan fee $22 a month $259
- 106 · 2021 Ford F-150 XL, red $108
- 107 · 2024 Ford F-250 XL Super Duty, white $99
- 104 · 2023 GMC Sierra 1500, red $42
- 105 · 2018 Ford F-250, blue $10
Anything else <1% $300
- 104 · 2023 GMC Sierra 1500, red $180
- 109 · 2025 Toyota Tacoma SR5, silver $120

By what it is for

Production: crews and deliveries43%$59,378
Office and owner31%$41,895
Sales and estimating26%$35,319

The year ahead, month by month: a payment while the loan or the lease runs (and the loan's fee, spread over its term), then wear: the price less what the vehicle would still sell for, over the years you keep one. Insurance and plates are the vehicle's own or its share of the fleet's total; fuel is what the cards were charged, or the miles at the mileage and your price a gallon. A trailer burns no fuel; a vehicle out of service is left out. It is the same arithmetic as the running total beside the form.

Billed for the whole fleet

Enter costs paid for the fleet as a whole. We divide them among your vehicles; amounts entered for an individual vehicle take priority.

Fuel

How do you want fuel figured?

Use fuel-card spending or estimate from mileage.

Fuel on the cards, per month

Average monthly fuel total, shared by miles driven.

Gasoline, per gallon

Price per gallon. Defaults to $3.50 if blank.

Diesel, per gallon

Price per gallon. Defaults to $3.90 if blank.

Insurance and plates

Commercial auto policy, per year

The whole annual premium, shared by the vehicles it covers. A vehicle insured on its own is counted on top.

Auto policy renews on

Reminders arrive 30 and 7 days before renewal.

Auto policy agent

Your contact for this policy.

Registration and plates, per year

Annual total, shared by vehicles without their own amount.

By vehicle

Annual costs. Bars show each entry’s share of the total.

Vehicle	Annual cost	Share
107 · 2024 Ford F-250 XL Super Duty, white 107 · Financed · Carlos Medina · $1.21 a mile paid off Apr 2029 Cost breakdown Loan interest $1,784.08 Loan fee $99.00 Wear $7,300.00 Insurance $3,050.00 Plates and registration $1,140.00 Upkeep $1,600.00 GPS and tracking $300.00 Fuel $10,081.51 Purchase price $58,400.00	$25,354.59	18%
104 · 2023 GMC Sierra 1500, red 104 · Financed · Maria Reyes · $0.96 a mile paid off Feb 2027 Cost breakdown Loan interest $280.11 Loan fee $41.67 Wear $5,812.50 Insurance $2,250.00 Plates and registration $580.00 Upkeep $2,050.00 GPS and tracking $300.00 Tolls and parking $180.00 Fuel $11,389.23 Purchase price $46,500.00	$22,883.51	17%
101 · 2023 Ford F-150 XLT, metallic gray 101 · Paid for · Dana Whitfield · $1.06 a mile Cost breakdown Wear $5,250.00 Insurance $2,840.00 Plates and registration $780.00 Upkeep $1,200.00 GPS and tracking $300.00 Fuel $8,641.30 Purchase price $42,000.00	$19,011.30	14%
109 · 2025 Toyota Tacoma SR5, silver 109 · Leased · Grace Okafor · $1.28 a mile Cost breakdown Payments $7,068.00 Insurance $2,400.00 Plates and registration $820.00 Upkeep $450.00 GPS and tracking $300.00 Tolls and parking $120.00 Fuel $6,721.01	$17,879.01	13%
106 · 2021 Ford F-150 XL, red 106 · Financed · Emma Carter · $1.06 a mile paid off Oct 2027 Cost breakdown Loan interest $146.86 Loan fee $108.33 Wear $3,500.00 Insurance $3,100.00 Plates and registration $570.00 Upkeep $1,800.00 GPS and tracking $300.00 Fuel $7,914.95 Purchase price $28,000.00	$17,440.14	13%
105 · 2018 Ford F-250, blue 105 · Financed · Ava Bennett · $1.61 a mile paid off Oct 2026 Cost breakdown Loan interest $83.17 Loan fee $10.42 Wear $6,937.50 Insurance $2,300.00 Plates and registration $630.00 Upkeep $1,950.00 GPS and tracking $300.00 Fuel $5,170.86 Purchase price $55,500.00	$17,381.95	13%
108 · 2022 Ram 2500 Tradesman, white, ladder rack 108 · Paid for · Owen Fischer · $0.90 a mile Registration due in 23 days Cost breakdown Wear $1,050.00 Insurance $2,600.00 Plates and registration $690.00 Upkeep $2,100.00 GPS and tracking $300.00 Fuel $7,681.15 Purchase price $46,900.00 What it would sell for today $38,500.00	$14,421.15	10%
T-1 · 16 ft dump trailer T-1 · Paid for Cost breakdown Wear $980.00 Insurance $110.00 Plates and registration $180.00 Upkeep $950.00 Purchase price $9,800.00	$2,220.00	2%
Total	$136,591.65	100%

Add a vehicle

What is it?

Truck or trailer?

Truck or car

Trailer

Vehicle

Unit number

Optional. The number on the door: it tells two white F-250s apart.

How is it paid for?

Paid for

Financed

Leased

What does it cost?

Purchase price

Bought or leased on

Optional. With the term, it says when the loan is paid off or the lease ends.

Monthly payment

Term, in months

The payments stop being counted the month the term is up.

Miles a year

Fuel, insurance and plates come from the fleet's totals above. Its own figures, its driver and its paperwork can be added on its line.

Not sure it belongs on this list? See what goes where.

Overhead so far

$1,264,915a year

Office and management pay: $676,624
Per square: $369.10
Of revenue: 40.7%

One amount isn't counted yet

Castle Rock yard: HOA or association dues, per month

Blank amounts are left out until they're filled in. Enter 0 where there's no cost.

Good to know

Billed for the whole fleetFuel cards, the auto policy and the registration run come as one bill each. Enter the total once and the page shares it out; a vehicle with its own figure keeps it.
Fuel, the reliable wayThe fuel-card statement says what was really spent, towing, idling and all. Use a typical month's total. Without cards, the page figures fuel from each vehicle's miles, its mileage and the price you pay a gallon.
Paid for, financed or leasedPick first and the right money questions appear. With the day it was bought and the term, the page knows when a loan is paid off and stops counting its payments that month.
A paid-for truck still costsIt wears out. Its price, less what it would still sell for, is spread over the years you keep a truck, so every job sets a little aside for the next one.
What it would sell forType your own figure, or ask for an estimate from the price and the age. The page always says where the number came from.
Cost per mileEach vehicle's year over the miles it drives. It is the number that says keep it or replace it.
Who drives it, and what it is forPick the driver from the people you added, and say whether it serves the crews, sales or the office. The summary adds the fleet up that way.
TrailersA trailer has plates, insurance and often a loan, so it is kept here. It has no driver, miles or fuel.
Blank is not zeroA blank means nobody has said, and the year leaves it out. No cost means you have said, and it counts as zero. The page keeps the two apart.
Tires, oil and repairsOne figure for the year. The field shows worked examples for a truck and a trailer; the guide explains the method.
Dates that come dueRegistration, inspection, a lease's end and the policy's renewal each earn a reminder ahead of the day.
Sold or parkedSwitch In service off and the vehicle comes off the books but stays on record, with everything you entered, in case it comes back.
Personal trucksIf a crew lead drives their own and you pay mileage, that goes under Everything else as a line, not here.

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Front Range Roofing Co.