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Rent and utilities
Rent or mortgage, taxes, insurance, association dues, utilities and upkeep, for the headquarters and every office or yard. Monthly figures where the bill is monthly; yearly where it isn't.
Costs and pricing
Rent and utilities
Worked example
What goes under Anything else
An office and shop A material yard
A rented office with a small shop out back.
Water and coffee service
$55
The cooler and the coffee, $55 a month.
Floor mats and shop rags
$70
Swapped every two weeks, $70 a month.
Storage unit
$95
The overflow unit down the road, $95 a month.
Fire extinguishers
$10
Inspected once a year for $120: $120 ÷ 12.
Parking spaces
$15
Two spots behind the building, $180 a year: $180 ÷ 12.
Anything else, a month
$245
A fenced gravel lot where the trailers and the pallets sit.
Portable toilet
$110
Rented and pumped, $110 a month.
Forklift propane
$44
Two tanks a month at $22.
Gravel and grading
$50
A load and a pass with the box blade each spring, $600: $600 ÷ 12.
Gate and fence repairs
$30
Somebody clips the gate about once a year, $360: $360 ÷ 12.
Anything else, a month
$234
Round, typical figures, to show the kind of thing that belongs here. Yours will differ: add up what this place really pays, and say No cost if there is nothing.
Overhead so far
$1,264,915a year
Office and management pay $676,624
Per square $369.10
Of revenue 40.7%
One amount isn't counted yet
Castle Rock yard: HOA or association dues, per month Blank amounts are left out until they're filled in. Enter 0 where there's no cost.
Good to know
One line per place Your headquarters and every office and yard is listed. Open one to change what it costs. Home office? Choose no cost, then put whatever you do pay, like the extra internet line, in the utilities. Own it outright? There is still property tax and insurance. Both go in here. Rent it from yourself? Pick “We rent it from a company we own”, then say what a stranger would pay. The page shows the difference, and you choose which one your jobs are priced on. The lease Enter when it ends and how the rent climbs. You are reminded six, three and one month before the end, and the year ahead already carries the next increase. A yearly bill Water, trash, lawn, snow and pest control can be switched to a yearly figure. Anywhere else, type a sum like 2,880/12 and the page works it out. The landlord pays it Say In the rent, not No cost. Both count as zero here, but the next person can see why. What goes on which page Here: what a place costs to occupy, its internet and desk phones included. Cell phones and tablets, liability insurance, software and licenses are lines under Everything else . Association dues An HOA on a home office, a business owners' association, or a business park's common-area fees when they are billed apart from the rent. Upkeep, one bill at a time Cleaning, repairs, lawn care, snow removal and the exterminator each have their own field. The summary adds them up as Upkeep and opens to show what each one costs, and where. Anything else Whatever is left that has no field. The field shows examples of what belongs there. Blank is not zero A blank means nobody has said, and the year leaves it out. No cost means you have said, and it counts as zero. The page keeps the two apart. Most places pay only some On a place's page, fill in the bills it has, then one press answers No cost for everything left.
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